Village Exhibitions and Events (Pty) Ltd is one of South Africa’s most flexible, passionate and innovative conferences, special events and exhibition Management Companies. Since inception we have established a reputation for our creativity, reliability, accountability and integrity. It’s our client centric approach, attention to detail and the ability to solve problems quickly, creatively and effectively, that sets us apart from other event management companies. We are an event management company that manages both events and exhibitions in-house i.e. we do not outsource our services and take full responsibility and accountability for all our events.
Village Exhibitions & Events
(Pty) Ltd specialise in the management and co-ordination of all
event, conference and exhibition aspects. Our skills and services
include the following:
Organise and manage special functions i.e.
exhibitions, conferences, banquet, dinners, launches, road shows,
golf days, corporate functions, exhibition stand design and construction.
Technical design of events
including floor plan layouts, design and construction of staging,
lighting, special effects, equipment hire and provision of technical
services such as audio visual equipment, communications equipment,
sound systems, taping and transcriptions, video, photo and audio
recording.
Communication and conceptualisation
services such as: design of an event logo, develop an event
theme, design and layout of event brochures and invitations,
artwork and layouts inclusive of graphics for branding and other
promotional items.
Information and documentation
services including; document reproduction services, information
centres, event material, rapports, transcriptions, interpreters,
event brochure and final reports.
Logistical services such
as: registration of delegates / guests, manage necessary protocols,
supervision of catering, cleaning services and security, provision
of decorative services including draping, displays, plant and
floral arrangements.
Sales of exhibition space
and / or sponsorships resulting in additional income for the
event and in some cases ensure the event is self-funding.
Brief and direct the public
relations / marketing / advertising agencies on goals and objectives
related to the function to obtain maximum coverage from all
relevant media.
Delegate services such
as: travel, transfer and accommodation arrangements.
Ensure all disaster and
risk management plans are in place and have been agreed with
the official government department.
Ensure that facilities
are made available for people with special needs.
Accounting and financial management of all
events.
In depth protocol knowledge – state,
international and royal.
Developing a comprehensive event operating
plan, timeline and budget.
Management of political events.
Develop and implement promotional and integrated
marketing campaigns in line with the clients goals and objectives.
For each event Village Exhibitions
& Events will develop and provide a comprehensive budget and
an event-operating plan (time frames) giving a detailed breakdown
of “Critical Dates” including the task, start dates,
finish dates, duration dates and persons / organisations responsible
for the task.
